How to view multiple pages at once in word

You can view multiple pages in Word rather than just one or two at a time. This is handy for lengthy documents or those with many visuals.

When you have a Word document with many pages, you might want to see more than one page at a time. Maybe you have a lengthy report with charts and graphs or perhaps you have an essay with images and other visuals that you want to glance through.

One on hand, Word on Windows lets see two pages at once using the side-to-side view. However, this feature doesn’t currently exist for Mac users. On the other hand, maybe you want to see more than two pages at a time.

The solution to both? Multiple page view. While the feature does have a limitation on Mac, it is available for macOS in addition to Windows. And with it, you can see and scroll through many pages at once, here’s how it works.

How to Enable Multiple Pages in Word

You can turn on the multiple page view in Microsoft Word the same way on both Windows and Mac.

1. Open your document and make sure you’re using the Print Layout view. Although you will see the Multiple Pages button in other views like Outline and Draft, the button does nothing.
2. Click the View tab and click Print Layout on the left side of the ribbon. Alternatively, you can click the Print Layout button if you have View Shortcuts enabled in your Status Bar.
3. Remain on the View tab, go to the Zoom section of the ribbon, and click Multiple Pages.

Your document will instantly change to display more than one page at a time. You’ll see them in a grid-like format. You can then continue to work on your document while in this view.

How to Set the Number of Pages to Display

On both Windows and Mac, the number of pages that display in each row will automatically adjust as you resize the Word application window. For instance, you may see two pages in each row but if you enter into full screen view for Word, you may then see four pages in each row (depending on your monitor size).

In addition, Word on Windows lets you select the number of pages you want to display in each row yourself. So if you prefer to see only two pages no matter how large the application window, it’s doable.

1. With your document in multiple page view using the steps above, head back to the View tab.
2. Click the Zoom button in the ribbon.
3. On the top right of the pop-up window, select Many Pages.
4. Click the button below Many Pages and choose how you want the grid of pages to display. You’ll see how this will look in the Preview area of that pop-up, so you can readjust the grid if needed. Be aware that the preview uses the number of pages in your current document.
5. Hit OK when you finish.

Your document will then adjust to the number of pages you set for each row. Keep in mind that if you select, say, four pages per row and you shrink the size of your Word window, you may see less than four.

Unfortunately, you do not currently have this same option in Word on Mac using the Zoom button or any other. This is the previously mentioned limitation. What you can do; however, is set the view to two pages. Go to View > Zoom in the menu bar and select Two Pages in the pop-out menu.

Exit Multiple Page View in Word

If you prefer to revert to seeing just one page at a time, it’s a simple button-click. On the View tab, click One Page in the Zoom section of the ribbon.

You can then use the Zoom or 100% button in the ribbon or the Zoom slider in the Status Bar if needed.

It’s All About Your Desired View

There are plenty of times and types of documents where a view of multiple pages in Word can be beneficial. In addition to our examples of a report or essay, you might create a brochure, newsletter, portfolio, or set of greeting cards where you’ll appreciate seeing multiple pages at once.

For other helpful Microsoft Word tutorials, take a look at how to rearrange pages or how to combine document revisions.

You can view multiple pages in Word rather than just one or two at a time. This is handy for lengthy documents or those with many visuals.

When you have a Word document with many pages, you might want to see more than one page at a time. Maybe you have a lengthy report with charts and graphs or perhaps you have an essay with images and other visuals that you want to glance through.

One on hand, Word on Windows lets see two pages at once using the side-to-side view. However, this feature doesn’t currently exist for Mac users. On the other hand, maybe you want to see more than two pages at a time.

The solution to both? Multiple page view. While the feature does have a limitation on Mac, it is available for macOS in addition to Windows. And with it, you can see and scroll through many pages at once, here’s how it works.

How to Enable Multiple Pages in Word

You can turn on the multiple page view in Microsoft Word the same way on both Windows and Mac.

1. Open your document and make sure you’re using the Print Layout view. Although you will see the Multiple Pages button in other views like Outline and Draft, the button does nothing.
2. Click the View tab and click Print Layout on the left side of the ribbon. Alternatively, you can click the Print Layout button if you have View Shortcuts enabled in your Status Bar.
3. Remain on the View tab, go to the Zoom section of the ribbon, and click Multiple Pages.

Your document will instantly change to display more than one page at a time. You’ll see them in a grid-like format. You can then continue to work on your document while in this view.

How to Set the Number of Pages to Display

On both Windows and Mac, the number of pages that display in each row will automatically adjust as you resize the Word application window. For instance, you may see two pages in each row but if you enter into full screen view for Word, you may then see four pages in each row (depending on your monitor size).

In addition, Word on Windows lets you select the number of pages you want to display in each row yourself. So if you prefer to see only two pages no matter how large the application window, it’s doable.

1. With your document in multiple page view using the steps above, head back to the View tab.
2. Click the Zoom button in the ribbon.
3. On the top right of the pop-up window, select Many Pages.
4. Click the button below Many Pages and choose how you want the grid of pages to display. You’ll see how this will look in the Preview area of that pop-up, so you can readjust the grid if needed. Be aware that the preview uses the number of pages in your current document.
5. Hit OK when you finish.

Your document will then adjust to the number of pages you set for each row. Keep in mind that if you select, say, four pages per row and you shrink the size of your Word window, you may see less than four.

Unfortunately, you do not currently have this same option in Word on Mac using the Zoom button or any other. This is the previously mentioned limitation. What you can do; however, is set the view to two pages. Go to View > Zoom in the menu bar and select Two Pages in the pop-out menu.

Exit Multiple Page View in Word

If you prefer to revert to seeing just one page at a time, it’s a simple button-click. On the View tab, click One Page in the Zoom section of the ribbon.

You can then use the Zoom or 100% button in the ribbon or the Zoom slider in the Status Bar if needed.

It’s All About Your Desired View

There are plenty of times and types of documents where a view of multiple pages in Word can be beneficial. In addition to our examples of a report or essay, you might create a brochure, newsletter, portfolio, or set of greeting cards where you’ll appreciate seeing multiple pages at once.

For other helpful Microsoft Word tutorials, take a look at how to rearrange pages or how to combine document revisions.

When browsing a Word document, you need to scroll down to view the pages one by one. Actually, Word supports viewing two pages at a time. If you need, please do as follows.

Please do as follows to view two pages at a time in a Word document.

1. Click View > Multiple Pages. See screenshot:

2. Then hold down the Ctrl key and scroll up with the mouse’s scroll wheel to enlarge the pages until only two pages display on the Document window.

Then you can view two pages at a time in a Word document.

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  Not useful for widescreen 1k, 2k or 4k monitors. When we select multiple pages, in the width of a 2K monitor I need to scale to 170% to see only 2 pages, otherwise I see 3 pages at the same time, which is uncomfortable (not like a ‘book’). In my old 1050p monitor I should scale only to 120% which is not the ideal, but still acceptable, in 1k monitor it is needed to scale to 125%, but 2k and forward 170 is too big, more if you have images (which scales so bad).

  Is there a way to only show 2 pages whatever the scale you choose?

  Thanks in favor of sharing such a nice thought, post is fastidious.

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  Let’s face it; sometimes you need a bird’s eye view of your Microsoft Word document that a single page can’t provide you with. Wouldn’t it be nice if you could view multiple pages and take everything into perspective? Well, as it turns out, you can. In fact, you can view up to eight pages at once by following this simple procedure.

  The first step is to go to Print Layout. You can find this under the View tab.

  Next, select Multiple Pages. This is located under the Zoom section.

  Clicking on Multiple Pages displays two pages of your document side by side,allowing you to view both at once. These pages are shrunk to fit within your monitor. If you’re using a smaller font or screen size, you might have trouble reading the text. If this is the case, you can zoom in and out to get a better view of your document. Zoom in and out by using [Ctrl]+[+] and [Ctrl]+[-]. To return to a normal view, select One Page.

  On top of that, you can click the Zoom button located under View to increase the number of pages Word shows you.

  This opens the Zoom dialog box. From here, click Many Pages. Click the Monitor button, which lets you select the number of pages you want displayed at once.

  By selecting the desired number of pages, a grid will appear under Preview for how your document will be laid out. If your selected choice is what you’re looking for, click OK.

  Check back next week for more helpful productivity and office tips.

  How To View Multiple Pages at Once in Microsoft Word

  Sometimes it’s nice to have a bird’s eye view of your Microsoft Word document instead of shuffling between pages. You can view up to eight pages at once by following this simple procedure.

  First, go to Print Layout, under the View tab.

  Next, select Multiple Pages, under the Zoom section.

  Clicking on Multiple Pages displays two pages of your document side by side. Pages are shrunk to fit your monitor, so if you’re using a smaller font or screen size, you might want to zoom in and out to get a better view of your document using [Ctrl]+[+]and [Ctrl]+[-]. To return to a normal view, select One Page.

  To increase the number of pages displayed, click the Zoom button, located under View.

  This opens the Zoom dialog box.

  Next, click Many Pages. Click the Monitor button to select the number of pages you want displayed.

  When you select the desired number of pages, a grid will appear under Preview for how your document will be laid out. If you’re happy with it, click OK.

  Was this helpful? Please subscribe, and check back next week for more helpful productivity and office tips.

  When seeing two pages of your document is more efficient, you can view pages side by side in Microsoft Word and here’s how.

  When you’re creating a document in Microsoft Word, you have helpful tools for using a view that works best for you. You can use a print, web, draft, or outline view as well as reading mode. But what you may not know is that you can view two pages in your document side-by-side, like a book.

  This type of view is ideal when you want to see more than one page at a time. For example, you could have a school essay with many images, a business report with several charts, or a book where seeing more at once is beneficial. This also eliminates the need for scrolling.

  The nice thing about the side-by-side view in Word is that this also presents you with a thumbnail view. So you can see all pages and then click to jump to the one you want. Here, we’ll show you how to use side to side view with the thumbnail feature.

  How to Enable Side to Side View in Word

  To use Side to Side in Word, you’ll also need to use the Print Layout view. Open your document in Microsoft Word and then follow these steps.

  1. Click the View tab and in the Views section of the ribbon, select Print Layout. Alternatively, you can hit the Print Layout button if you display View Shortcuts in the Status Bar at the bottom.
  2. Next, on the View tab, go to the Page Movement section of the ribbon and select Side to Side.
  3. You’ll immediately see the window adjust to show two pages at the same time.

  If your document only has one page, you obviously won’t see this until you have more than one page. But you can still enable it for when the time comes. You’ll simply see the page shrink to accommodate both its width and length in the window.

  When you use Side to Side view, you can still scroll through your pages. However, scrolling will change the pages displayed rather than moving up and down a page. For instance, if you’re viewing pages one and two and scroll down, you’ll then see pages two and three.

  To return to a one-page view in Word, select the View tab and in the Page Movement section of the ribbon, click Vertical.

  Note: The Side to Side feature is currently only available in Microsoft Word on Windows, not Mac.

  Use Thumbnail View

  Only after you enable Side to Side in Word will you see the option for Thumbnails. Head back to the View tab and go to the Zoom section of the ribbon. Click Thumbnails.

  You’ll then see a grid layout of all pages in your document. This is helpful for easily spotting a specific page. Simply click one to go directly to it. You can also exit Thumbnails by clicking its button in the ribbon to turn it off.

  Cover More at Once, View Pages Side-by-Side in Word

  There are plenty of document types where seeing two pages side-by-side can be more convenient than one page at a time. So remember this handy feature the next time you have a document with several pages.

  For more help working with pages, check out how to rearrange pages in Word or how to make a one page in Word landscape view.

  • You can split your screen on a Windows 10 computer by snapping windows into place.
  • Your screen can be split into halves, thirds, or quarters.
  • A few easy keyboard shortcuts can also quickly split your screen.
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  One of the advantages of having a large computer monitor is being able to see two or more windows side by side on the same screen.

  In Windows 10, splitting your screen makes it easier to copy and paste between windows, see information from multiple sources at once, or just generally multitask. You can divide your screen with two, three, or four windows. Here’s how to do it.

  How to split screen on Windows 10

  To split screen in Windows 10, simply drag a window all the way to one side of the screen until it snaps into place. Then select another window to fill the other half of your screen.

  Here’s a full step-by-step guide with keyboard shortcuts.

  Split screen between two windows

  1. Drag one of the windows by its title bar to the left or right side of the screen. You’ll see an outline of the window appear — release your mouse and the window will snap into that outlined position.

  2. You should now see all your other open programs appear in thumbnails on the opposite side of the screen.

  3. Click one of the other program windows. It will snap to the other side of the screen, so you’ll have two windows side by side.

  Quick tip: You can adjust the amount of space each window takes up by hovering your mouse between the windows, at which point the cursor will turn into a two-headed arrow that you can click and drag to change the width of each window.

  Split screen between four windows

  If you have a larger display, you can snap up to four windows to the screen – one in each corner. The process is similar to snapping a window to either side of the screen:

  1. Drag one of the windows by its title bar to a corner of the screen. As the cursor reaches the corner, the screen will flash and you’ll see an outline of where the window will appear. Let go of the mouse button to snap the window into place.

  2. Drag the next window to another corner in the same way. Again, let go of the mouse to snap it into place.

  3. In the empty space of your screen, you should see thumbnails of your remaining open windows. Click the program you want and, if you want it to take up a third of the screen, snap it to the entire remaining side of the screen. If you want to pin four windows, drag it by the title bar to snap it into one of the remaining corners, and then select another window to pin to the final corner.

  At any time, you can “unsnap” a window by dragging it by the title bar away from the edge or corner.

  Split screen keyboard shortcuts

  If you tend to split windows a lot, you can use keyboard shortcuts to do it faster. After a while, these shortcuts will become second-nature.

  • Snap a window to the left or right side: Windows key + left/right arrow
  • Snap a window to one corner (or one-fourth) of the screen: Windows key + left/right arrow then up/down arrow
  • Make one window full-screen: Windows key + up arrow until the window fills the screen
  • Expand a quarter-window to a half-window: Windows key + up/down arrow

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  If you are reading this, you probably are running Microsoft Office Word program on a PC with a high-resolution widescreen monitor.

  On a PC with a high-resolution widescreen monitor, the Word program automatically shows multiple pages of a document side-by-side at the same time. For instance, on my 24” 4k resolution monitor, Word displays two pages side-by-side by default.

  Needless to say, that this happens only when the document consists of more than a page.

  Although this is a nice feature to have as you can simultaneously view two pages side-by-side, many users find it a distraction.

  Most users, including me, would like to see just one page of a document at a time, especially while composing or editing a document. Having only one page on the screen at a time helps you focus better. Besides that, many users switch to the Focus mode in Word program while editing, which also displays two pages side-by-side by default.

  Luckily, Microsoft Word offers an easy way to switch back from the multiple pages side-by-side view to a single page view with the click of a mouse button. Here is how to do that.

  Method 1 of 2

  Turn off the side-by-side pages mode

  Step 1: When the Word program displays two pages in side-by-side mode, click on the View tab and then click on the Vertical option to quickly switch back to the default single-page mode.

  Note that if you are using the Word in Focus mode, please move the mouse cursor to the top edge of the screen to see the ribbon, including menu names.

  The best part is that Microsoft Word will remember this setting for all documents. This means, from here on, Word will always open documents in single-page mode only.

  Method 2 of 2

  Change zoom settings to see one page at a time

  You can change the current zoom setting to 130% or 150% to get out of the side-by-side mode. However, note that, you cannot change the zoom setting when you are viewing a document in side-by-side mode. You need to switch back to the single-page viewing mode and then move the zoom slider at the bottom right of the Word window to change the zoom settings.

  When you zoom in, the text size of the document increases. So, you might want to change the text size under the home tab when you set the zoom to 130% or 150%.

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  You can split the Word window into two panes so that you can view two different parts of a document at the same time. This is useful if you want to copy and paste text and graphics into a long or complex document or refer to one part of the document while working in another.

  On the View tab, click Arrange, and then click Split.

  If the window is wide enough, Word displays Split directly on the View tab.

  To adjust the relative sizes of the panes, move the mouse pointer to the dividing line, and when you see the split pointer, click and drag the dividing line to a new position.

  Note: To remove the split in the window, drag the dividing line to the top or bottom edge of the window.

  Tip: In addition to simultaneously viewing two different parts of the same document, you can also use the split window to display two different layouts, such as Print Layout and Outline. After creating the split, click in the pane that you want to change, and then select a different layout on the View tab.

  On the View menu, click Draft, Web Layout, Outline, or Print Layout.

  Rest the pointer on the split bar at the top of the vertical scroll bar until appears.

  Split bar

  If you cannot see the vertical scroll bar

  On the Word menu, click Preferences.

  Under Authoring and Proofing Tools, click View.

  Under Window, select the Vertical scroll bar check box.

  Drag the split bar to the position you want.

  Tip: To return to a single window, double-click the split bar.